Zapier Pro/Team vs n8n Cloud
Estimate what moving from Zapier Pro/Team to n8n Cloud costs over 12 to 36 months, including the one-time switch. Then remap your exported CSV headers.
Why teams look at this switch: Per-step task billing vs per-workflow execution pricing (workflows move as JSON; run logs map via CSV)
Cost calculator
Reference price ladder
Reference prices, checked 24 Oct 2026. Vendor list prices in USD, as published. Prices change and differ by region, tax and contract. Confirm on the vendor's page before you decide.
| Plan | Up to | Monthly billing | Annual billing, per month |
|---|---|---|---|
| Professional 750 | 750 | $30 | $20 |
| Professional 1.5k | 1,500 | $59 | $39 |
| Professional 2k | 2,000 | $74 | $49 |
| Professional 5k | 5,000 | $134 | $89 |
| Professional 10k | 10,000 | $194 | $129 |
| Professional 20k | 20,000 | $284 | $189 |
| Professional 50k | 50,000 | $434 | $289 |
| Professional 100k | 100,000 | $734 | $489 |
| Plan | Up to | Monthly billing | Annual billing, per month |
|---|---|---|---|
| Starter 2.5k executions | 2,500 | $27 | $22 |
| Pro 10k executions | 10,000 | $67 | $56 |
Assumptions
- Each workflow run has 5 action steps = 5 Zapier tasks.
- n8n Cloud bills per full workflow execution regardless of step count.
- Above 10k executions n8n pricing is quote-based; the tool extrapolates and flags it.
- n8n publishes prices in EUR (Starter €24 monthly / €20 annual, Pro €60 / €50); they are converted to USD at the ECB reference rate of 23 Oct 2026 (1 EUR = 1.1193 USD).
CSV header mapper
Rename exported Zapier Pro/Team column headers to the names n8n Cloud expects. It runs in your browser. Only headers change and values are kept.
Renamed headers do not make a file import-ready. Compare the result with n8n Cloud's import template and create any custom fields there first.
| Zapier Pro/Team column | n8n Cloud column | Field type |
|---|---|---|
| Run_ID | execution_id | Suggested |
| Zap_Title | workflow_name | Suggested |
| Executed_At_UTC | started_at | Suggested |
| Steps_Executed | nodes_run | Suggested |
| Run_Status | status | Suggested |
When moving to n8n Cloud makes sense
- Your main cost driver is Per-step task billing vs per-workflow execution pricing (workflows move as JSON; run logs map via CSV), and your volume is past the break-even point above.
- Your team can finish the CSV import and onboarding within the switching budget you entered.
- You have checked that n8n Cloud's plan covers the integrations and compliance rules you need.
When staying on Zapier Pro/Team is the better call
- The one-time migration, re-integration or retraining cost is larger than 12 to 24 months of savings.
- You are inside a multi-year Zapier Pro/Team contract with early-termination fees.
- Your workflow relies on add-ons or features n8n Cloud does not support yet.
How the result changes with volume
Twelve-month totals at half, default and double volume, using the default pricing model and a $150 switching cost.
| Volume (Multi-Step Executions / Mo) | Zapier Pro/Team | n8n Cloud | 12-month difference |
|---|---|---|---|
| 50% volume (5,000) | $434/mo | $67/mo | +$4,254 |
| Default volume (10,000) | $434/mo | $67/mo | +$4,254 |
| 200% volume (20,000) | $734/mo | ≈$134/mo | +$7,050 |
Questions
How is the total cost of Zapier Pro/Team and n8n Cloud compared?
Each side's monthly cost is multiplied by the months in the horizon, and the one-time switching cost is added to n8n Cloud. At the default volume (Multi-Step Executions / Mo: 10,000), the model gives about $434 per month for Zapier Pro/Team and $67 per month for n8n Cloud.
How do Zapier Pro/Team CSV headers map to n8n Cloud?
The mapper renames Zapier Pro/Team columns (Run_ID, Zap_Title, Executed_At_UTC, Steps_Executed, Run_Status) to n8n Cloud columns (execution_id, workflow_name, started_at, nodes_run, status) in your browser. Custom fields must exist in n8n Cloud before you import.
When should a company stay on Zapier Pro/Team?
Stay if the one-time switching, integration or contract-exit cost is larger than the savings over the horizon you care about. The calculator shows that case as a negative result.